Privacy Policy

Last updated: April 15, 2025

The Young Craftsman Foundation (YCF) is committed to transparency and protecting your data. This Privacy Policy outlines how we collect, use, and share information submitted through our Tool Scholarship application.

1. What Information We Collect

We collect the following data from applicants:

Full name
Email address
Date of birth
Zip code
School and graduation details
Intended trade or career interest
Application responses and uploaded files (e.g., recommendation letters, photos)

2. How We Use Your Information

YCF uses your information to:

Review and score applications
Communicate with applicants
Select and notify scholarship recipients
Share with industry partners (see Section 3)

3. Required Data Sharing with Industry Partners

By submitting an application, you agree that YCF may share the following information with trusted third-party partners, including tool companies, trade schools, and potential employers:

Your name
Email address
Date of birth
Trade interest

These partners may contact you for educational, promotional, or employment-related opportunities. Data sharing is required to apply and is a condition of eligibility for the scholarship.

4. Guardian Consent for Applicants Under 18

If you are under 18 at the time of application, a parent or legal guardian must review and sign the application. By signing, they agree to:

This Privacy Policy and the YCF Terms of Use
The required sharing of your information with third-party partners as described above

No application will be considered without this guardian consent.

5. Data Storage and Security

Your data is securely stored using Firebase Firestore and protected by reasonable administrative and technical safeguards. Access is limited to authorized YCF staff and board members involved in scholarship review.

6. Data Retention

We retain application data for up to 24 months following the scholarship cycle for internal reporting, auditing, and potential follow-up.

7. Your Rights

You or your parent/guardian may:

Request access to your submitted data
Request corrections or deletion
Withdraw consent to future contact (note: this does not reverse the application’s prior submission)

8. Updates to This Policy

This policy may be updated periodically. Changes will be posted to our website with a revised effective date.